Administrative Assistant at Elizabeth Maddeux Limited
- by Admin
- in Call For Jobs, Remote Job
Employment Type :
Full Time
Job Location :
Remote
Salary :
N150,000 / Month.
Job Summary :
Elizabeth Maddeux provides a range of human resources solutions designed to empower your workforce, enhance technical proficiency, refine soft skills, and accelerate organizational growth for better impacts by enhancing organizational dynamics through a well-rounded and robust human resource intervention.
Role Overview
Role Overview
- We seek a highly organised and detail-orientated administrative assistant to support executive and operational functions in a fast-paced, fintech environment.
- The ideal candidate will bring structure, efficiency, and professionalism to daily business operations, with the ability to anticipate needs, maintain confidentiality, and drive administrative processes with minimal oversight.
Responsibilities :
- Provide comprehensive administrative support to leadership and operational teams.
- Coordinate and manage executive calendars, schedule meetings, and handle appointment logistics across multiple time zones.
- Prepare, format, and review business documents, reports, presentations, and spreadsheets with a high degree of accuracy.
- Maintain and organise digital filing systems, company records, meeting minutes, and standard operating procedures.
- Track project timelines, manage task lists, follow up on deliverables, and support project coordination across departments.
- Liaise with internal and external stakeholders in a professional and timely manner via email, phone, and video conferencing.
- Assist with CRM data entry, lead tracking, client onboarding, and generation of status or activity reports.
- Support virtual onboarding and offboarding processes, including documentation, scheduling, and coordination with relevant departments.
- Manage document version control and ensure team members have access to the latest information.
- Conduct online research and compile data as needed for presentations, proposals, or executive briefings.
- Assist with the preparation of client-facing documentation, agreements, and proposals.
- Manage supplies and take note of inventories.
- Coordinate travel arrangements, prepare itineraries, and manage related reimbursements and expense reports.
- Provide support in organising team events, training sessions, and remote workshops.
- Monitor and respond to incoming communications with professionalism and a strong sense of priority.
- Proactively identify administrative bottlenecks and suggest improvements to streamline processes.
- Maintain confidentiality and ensure all work complies with company policies, data protection, and compliance standards.
Benefits :
Job Requirements :
- Possess an HND or B.Sc in Business Administration, Secretarial Studies, or a related field.
- 2–3 years of proven experience in an administrative, virtual assistant, or executive support role.
- Demonstrated ability to work independently in a remote environment while meeting deadlines and maintaining high productivity.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills in English.
- Advanced knowledge of French is a strong advantage.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Trello).
- Experience with CRM systems (e.g., HubSpot, Zoho, Salesforce) and basic data entry/reporting.
- Strong problem-solving skills, initiative, and a proactive mindset.
- Professional discretion and the ability to handle sensitive or confidential information with integrity.
- High attention to detail, accuracy, and responsiveness.
How to Apply :
Interested and qualified candidates should send their CV and Cover Letter to: careers@elizabethmaddeux.com using “Administrative Assistant” Job Title as the subject of the email.
Note: Only qualified candidates will be contacted.
Note: Only qualified candidates will be contacted.
Deadline :2nd June, 2025.
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